Frequently Asked Questions

Application/Renewal Process

How do I become a club?

Think you have a fantastic idea for a Clubs/Groups on campus? That’s great! It’s an amazing opportunity to network, build a sense of community with like-minded individuals on campus, as well as develop important skills that looks great on a resume. All you need to do is:

  • Get five (5) people together who will run the club/group (Executive Team) and ten (10) people to endorse the club
  • Create a budget and constitution (examples found on the TCSA website,
  • Complete the Clubs/Groups Registration Package found online at the TCSA website, checking off “New Club”

We were registered last year. Do we need to re-register?

To ensure that the Club/Group is active, appropriate, and would like to remain registered, we ask that each Clubs/Groups re-register each year. These packages can be found online at the TCSA website. Please check off “Returning Club” in the registration package.

Funding Information

How do I apply for funding?

Funding Applications can be found online at the TCSA website. Please fill the package out and include all pertinent documents outlined within the package. Each Club/Group can only apply for funding once a semester and there is no official deadline other than a week before the semester ends.

If you are registered with a bank account, you are eligible to apply for funding without a predetermined maximum. If you are registered without a bank account, you are eligible to apply for funding up to a maximum of $500 per school year.

We were approved for funding. Where do we go to receive our funding?

Please come to the TCSA Office at Champlain College, Suite S110 (near the bookstore) and ask the receptionist.

How can we get set up with a bank account?

Contact the Bank to set up an appointment with them, both your signing authorities will need to attend the meeting. Also contact to request a bank letter approving the creation of your bank account. Include in your email to the TCSA the names of the new signing authorities and the name of your club as you would like it to appear on your bank account. Be sure to bring this letter to your appointment at the bank, as well as two pieces of ID for each signing authority. 

We changed signing authorities since last year. Is there anything we need to do?

There certainly is! Please email us at with the two (2) names of the old admin and the two (2) names of the new admin so that we can provide you with a letter for the bank. 

Services for Clubs/Groups

What are the benefits of being a Registered Clubs or Groups?

Being a part of a Club or Group is great, but being Registered is even better! There are a variety of reasons why you should consider being registered, including the following:

  • Ability to book rooms for your organization
  • Apply for funding from TCSA and college cabinets
  • Have permission to use Trent name and logo in unaltered form
  • Free access to Green Dishes program
  • Free table bookings at Bata Foyer, Otonabee Foyer, and outside Wenjack Theatre
  • And much more! (See Clubs/Groups Handbook available online)

How do I book rooms for meetings?

To book rooms for meetings and events, go to MyTrent and select Services and under Campus Events, select Room Bookings. Make sure to check the Calendar on the page to make sure that no one has rooms booked at the time and space that you wanted it for.

We set up a Mailbox with the TCSA. Where do we go to access the mail for our Clubs/Groups?

To pick up your mail, please come see us at the office and pick it up from the receptionist. Any mail you have sent to our office will be kept for you automatically in the clubs folders.

I heard that there is a TCSA app for clubs and groups. How do I become a part of the TCSA App?

Email and request that they help you set up a profile for your club on the app.