Position Title: Community Coordinator (Full-Time)

Job's Purpose:

The Community Coordinator is relied upon to coordinate the Association’s Vendor Program by building and maintaining positive relationships with vendors through sponsorship opportunities and events. This position is also responsible for ensuring that the services the Association provides to recognized Trent University Clubs are effectively coordinated. 

Wage & Hours: $22.83 ($41,550 annual) suggested starting wage, 35 hours/week

Work Terms:

  • 20 days paid vacation (10 to occur during winter break)

  • 10 paid sick days, access to additional paid sick days for appropriate medical issues

  • Statutory holiday pay if holiday falls on a vacation day

  • 4% vacation pay on gross

  • 20% of work week can be done remotely

Job’s Purpose:
The Community Coordinator is relied upon to coordinate the Association’s Vendor Program by building and maintaining positive relationships with vendors through sponsorship opportunities and events. This position is also responsible for ensuring that the services the Association provides to recognized Trent University Clubs are effectively coordinated.

Description Summary:

  • Be responsible for the operation of the Vendor Program; actively increasing and promoting sponsorship opportunities, Association events and vendor services such as the student handbook, calendars, website, TCSA App, student discount map, holiday market(s), and vendor days throughout the year.

  • Responsible for the organization, sponsorship, and planning of welcome bags and exam care events in collaboration with interested third parties.

  • Organize bookings for Association spaces in the Student Centre.

  • Oversee the clubs’ services of the Association, including Clubs and Groups Day, registrations, funding, club training initiatives, workshops, and year-end appreciation initiatives.

  • Prepare application documents for review by the Clubs’ Approval and Clubs’ Funding Committees.

  • Chair the Clubs Approval Committee ex-officio in a non-voting capacity.

  • Collaborate with the Executive Committee to identify gaps in clubs service and work to enhance the benefits available to student clubs registered with the Association.

  • Maintain a current database of all Trent University Clubs recognized by the Association

  • Provide the Vice-President University and Colleges Affairs with registrations of all Trent University Clubs and reports of all financial support provided to Trent University Clubs.

  • Oversee the administration of the clubs’ budget and finances

  • Oversee the financial management services that the Association provides to Trent University Clubs that have been recognized as eligible for funding by the Association.

  • Be responsible for administering the clubs and groups storage space.

  • Sit on Events Committee and support the events running on behalf of the Association.

  • Coordinate the Tent Rental Program and ensure that the Association’s tents remain in good working order.

  • Liase with the Office of Student Affairs; including but not limited to student risk assessment, approval of clubs, and university space bookings.

Reports to:

  • General Manager

  • Executive Committee

  • Resource Manager 

Education:

Recent post-secondary graduates, preferably in business, communications, or other relevant programs, are encouraged to apply. Training or certification in project management or marketing is considered an asset. 

Experience Required:

  • Intermediate level computer skills: Google Suite and Microsoft Office Suite required;

  • Experience managing an active database;

  • Must have excellent interpersonal, customer service and communication skills (both verbal and written),

  • Experience building collaborative relationships;

  • Demonstrated excellent organizational, time management and planning skills;

  • Proven ability to work independently;

  • Prior experience with office administration, volunteer coordination, non-profit, fundraising, sales, event coordination, and marketing considered an asset;

Motor/Sensory Skills:

  • Fine motor skills for data entry with mouse and keyboard;

  • Hearing (listening, receiving and responding to questions);

  • Sight (reading various items, forms, data, and emails);

  • Physical ability to lift loads of up to 50 lbs.

Effort:

  • Extended periods of sitting and use of a computer;

  • Ability to multi-task, and shift priorities with frequent interruptions;

  • Ability to reprioritize work based on new/unexpected issues that arise;

  • Actively listening to questions and concerns and responding with detailed responses;

  • Responding to feedback from community stakeholders while maintaining composure and professionalism;

  • Use of discretion, tact and empathy to community members and students in time-sensitive situations;

  • Regular lifting and moving Association supplies.

Working Conditions:

  • Stress resulting from multiple, competing priorities.

  • Fatigue from frequent interruptions and re-prioritization of work;

  • Maintaining confidentiality of information

  • Noisy office environment;

  • Unavoidable busy periods.

Training:
Minimum two-week training period with outgoing Community Coordinator. Mandatory training (i.e., AODA). General orientation to the Association’s structure, services, programs, practices, and procedures.

Other Notes/Benefits:

  • Parking Pass 

  • Bus Pass

  • Taxable Benefit

  • Extended Health and Dental Benefits package for employee and spouse/dependents

  • Annual Athletics Membership or equivalent value for alternative membership

  • Arrangements made for overtime and lieu time

To apply, email a copy of your resume and cover letter in PDF format to the Association Resource Manager at boardresource@trentcentral.ca. Applications should be received by 3:59pm on Wednesday, May 21st, to be considered for this role. Cover letters may be addressed to the Trent Central Student Association or Hiring Committee. Please be sure to indicate your name and the title of the position you are applying for in the subject line of the email. Due to the volume of applications, follow-up should only be expected by candidates who have been selected to interview for the position.

The Trent Central Student Association is committed to a workforce that reflects the diversity of our membership and creates equal opportunity for all applicants. The Association encourages applicants from BIPOC, LGBTQIA2S+, disabled and other diverse communities that meet the requirements of the job posting to apply. We suggest applicants introduce themselves, their stories and lived experiences in their cover letter to their level of comfort, particularly if lived experience provides equivalent or additional qualifications. Prioritization will be given to applicants who identify as Black, Indigenous, People of Colour (BIPOC), Queer, Trans, or disabled.

Should you be contacted for an interview, please identify any accommodation you may require based on language, disability, health status, or place of residence. Upon hiring, efforts will be made to enable all candidates to perform the required duties. However, it is recognized that freedom from discrimination can be achieved only insofar as these qualities do not clearly prevent the performance of required duties.

The Association prohibits and will also work to counter discrimination on the grounds of race, ancestry, place of origin, colour, ethnic origin, citizenship, language, creed, clerical or lay status, sex or gender, pregnancy or health status, sexual orientation, gender identity, age (except as required by statute), marital status, family status (parent/child relationship), number of dependents, disability, political or religious affiliation or belief, membership in legal associations, place of residence, or any other related grounds to ameliorate the status of a specific group and all harassment or discrimination they may face.