Title: Events & Resources Assistant

Job’s Purpose:
The Events & Resources Assistant serves the membership by promoting the related activities of the Association. Working under the direction of the Communications Manager, the Services Manager, and the General Manager, the Events & Resources Assistant is intended to be a key support in the organization of student initiatives and events.

Wage & Hours: $18.00/hour, 8 to 12 hours/week

Work Terms: 


  • 1 staff, February 2025 to April 2025

  • Statutory holiday pay (20% of 4-week average weekly earnings)

  • Potential work over reading week and exam periods

  • 4 paid sick shifts

  • 4% vacation pay on gross

Description Summary:

  • Under the direction of the Communications Manager, liaise with office staff and the Executive team to communicate with students and the community all up-to-date news and upcoming events, services and campaigns through all available means, including MyTrent and the Association's website.

  • Be responsible for the documentation of TCSA events, including website scheduling and photography.

  • Be responsible, along with the Community Coordinator and Services Manager, for maintaining the clubs storage space.

  • Sit on Events Committee and support the events running on behalf of the Association.

  • Responsible for the purchasing and procurement of supplies, adhering to a budget, for Association events and campaigns.

  • Assist when able with the set-up, facilitation, and planning of events; engage with membership.

  • Work in collaboration with the Brand Ambassador Team to promote TCSA events and services.

  • Maintain a clean office space, sweeping, dusting, organizing, and restocking over-the-counter items.

  • Under the direction of the Communications Manager and adhering to Association branding guidelines, create promotional media for TCSA social media accounts.

  • Other tasks as assigned.

Opportunity Requirements 

Education: 
Current and returning undergraduate students attending Trent University are encouraged to apply.

Experience Required: 

  • Computer skills (Microsoft Office, Google Suite)

  • Must have excellent interpersonal, customer service and communication skills (both verbal and written).

  • Works collaboratively with others.

  • Ability to work independently.

  • Experience with Adobe Photoshop, Canva, and other editing software is considered an asset.

Effort: 

  • Extended periods of standing and speaking with others in person.

  • Ability to multitask, shift priorities with frequent interruptions.

  • Ability to reprioritize work based on new/unexpected issues that arise.

  • Actively listening to questions and concerns and responding with detailed responses.

  • Use of discretion, tact, and empathy to community members and students in sensitive situations.

  • Regular lifting and moving of Association supplies.

Working Conditions: 

  • Maintaining confidentiality of information.

  • Noisy environments.

  • Unavoidable busy periods.

  • Potentially stressful situations with students requiring support.

  • Working independently and as part of a team.

Reports To:

  • General Manager

  • Communications Manager

  • Services Manager

Training:
Mandatory training (i.e., AODA), TCSA Orientation, and other training where available.

To Apply:

Please design a promotional poster based on the following event description: 

End-of-Year Bash 

Celebrate the end of the school year with the TCSA and all your classmates and friends! We are throwing a big party in the Student Centre on the last day of class, and everyone is invited! There will be: local food vendors, candy bar, popcorn machine, games, DJ and more! FREE for all students. February 30th, 12pm to 4pm Student Centre Atrium

To apply, email a copy of your promotional poster, resume and cover letter in PDF format to the Association Resource Manager at boardresource@trentcentral.ca Applications should be received by 3:59pm on Friday, January 17th, 2025, to be considered for this role. Cover letters may be addressed to the Trent Central Student Association or Hiring Committee. Please be sure to indicate your name and the title of the position you are applying for in the subject line of the email. Due to the volume of applications, follow-up should only be expected by candidates who have been selected to interview for the position. 

The Trent Central Student Association is committed to a workforce that reflects the diversity of our membership and creates equal opportunity for all applicants. The Association encourages applicants from BIPOC, LGBTQIA2S+, disabled and other diverse communities that meet the requirements of the job posting to apply. We suggest applicants introduce themselves, their stories and lived experiences in their cover letter to their level of comfort, particularly if lived experience provides equivalent or additional qualifications. Prioritization will be given to applicants who identify as Black, Indigenous, People of Colour (BIPOC), Queer, Trans, or disabled.

Should you be contacted for an interview, please identify any accommodation you may require based on language, disability, health status, or place of residence. Upon hiring, efforts will be made to enable all candidates to perform the required duties. However, it is recognized that freedom from discrimination can be achieved only insofar as these qualities do not clearly prevent the performance of required duties.

The Association prohibits and will also work to counter discrimination on the grounds of race, ancestry, place of origin, colour, ethnic origin, citizenship, language, creed, clerical or lay status, sex or gender, pregnancy or health status, sexual orientation, gender identity, age (except as required by statute), marital status, family status (parent/child relationship), number of dependents, disability, political or religious affiliation or belief, membership in legal associations, place of residence, or any other related grounds to ameliorate the status of a specific group and all harassment or discrimination they may face.