Title: Financial Management Assistant

Job’s Purpose:
The Financial Management Assistant aids the General Manager and the Finance & Operations Committee in the tracking, reconciliation, and distribution of Association funds.

Wage & Hours: $18/hour, 8 to 10 hours/week

Education: Current and returning undergraduate students attending Trent University are encouraged to apply.

Work Terms: 


  • 1 staff, September to April (up to 34 weeks; excluding winter break)

  • Statutory holiday pay (20% of four-week average weekly earnings) 

  • Potential work over reading week and exam periods; winter break off

  • 4 paid sick shifts 

  • 4% vacation pay on gross

Description Summary:

  • Track and distribute funding for approved student financial assistance including but not limited to Grocery Assistance, Gardasil, Special Assistance, SERF, ATT, Apple, PSE, consignment book sales, club funding, and student group non-event ticket sales.

  • Reconciliation of all income and expense transactions through Quickbooks.

  • Financial filing

Effort:

  • Extended periods of standing and speaking with others in person.

  • Ability to multitask, shift priorities with frequent interruptions.

  • Ability to reprioritize work based on new/unexpected issues that arise.

  • Actively listening to questions and concerns and responding with detailed responses.

  • Use of discretion, tact and empathy to community members and students in sensitive situations.

  • Regular lifting and moving of Association supplies.

Working Conditions:

  • Maintaining confidentiality of information.

  • Noisy environments.

  • Unavoidable busy periods.

  • Potentially stressful situations with students requiring support.

  • Working independently and as part of a team.

Experience Required:

  • Computer skills.

  • Must have excellent interpersonal, customer service and communication skills (both verbal and written).

  • Works collaboratively with others.

  • Ability to work independently.

  • QuickBooks experience an asset, but not required.

Reports To:

  • General Manager

  • Association Resource Manager

Training:
Mandatory training (i.e., AODA), TCSA Orientation, and other training where available.

To Apply:

To apply, email a copy of your resume and cover letter in PDF format to the Association Resource Manager at boardresource@trentcentral.ca Applications should be received by 4:00pm on Thursday, August 22nd, 2024, to be considered for this role. Cover letters may be addressed to the Trent Central Student Association or Hiring Committee. Please be sure to indicate your name and the title of the position you are applying for in the subject line of the email. Due to the volume of applications, follow-up should only be expected by candidates who have been selected to interview for the position.

The Trent Central Student Association is committed to a workforce that reflects the diversity of our membership and creates equal opportunity for all applicants. The Association encourages applicants from BIPOC, LGBTQIA2S+, disabled, and other diverse communities that meet the requirements of the job posting to apply. We suggest applicants introduce themselves, their stories and lived experiences in their cover letter to their level of comfort, particularly if lived experience provides equivalent or additional qualifications. Prioritization will be given to applicants who identify as Black, Indigenous, People of Colour (BIPOC), Queer, Trans, or disabled.

Should you be contacted for an interview, please identify any accommodation you may require based on language, disability, health status, or place of residence. Upon hiring, efforts will be made to enable all candidates to perform the required duties. However, it is recognized that freedom from discrimination can be achieved only insofar as these qualities do not clearly prevent the performance of required duties.

The Association prohibits and will also work to counter discrimination on the grounds of race, ancestry, place of origin, colour, ethnic origin, citizenship, language, creed, clerical or lay status, sex or gender, pregnancy or health status, sexual orientation, gender identity, age (except as required by statute), marital status, family status (parent/child relationship), number of dependents, disability, political or religious affiliation or belief, membership in legal associations, place of residence, or any other related grounds to ameliorate the status of a specific group and all harassment or discrimination they may face.