Position Title: Lead Electoral Officer

Job's Purpose:

The Lead Electoral Officer shall be ultimately responsible for the execution and coordination of the Association's fall by-elections:

  • The Lead Electoral Officer shall act as the Chair of the Elections Committee.

  • The Lead Electoral Officer shall be familiar with and act in accordance with Association policy and by-laws regarding elections.

  • The Lead Electoral Officer shall be responsible for enforcing compliance with Association procedures and policies by all nominees, candidates, or referenda committees, with the aid of the Deputy Electoral Officer. This shall be done in consultation with the Elections Committee when the punishment being considered is disqualification. Minutes of said decision(s) shall be documented and available upon request.

  • The Lead Electoral Officer shall be responsible to, and report directly to, the Board of Directors. The Lead Electoral Officer shall make a formal written report to the Board at each meeting while elections/referenda are in progress. At the conclusion of each election, the Lead Electoral Officer shall make a formal written report to the Board of Directors that shall contain a detailed summary of the election and/or referendum process followed.

Wage & Hours:

$1650 honorarium, flexible hours (15-20 hrs/week)

Education:
Recent graduates from Trent University, Alumni, graduate students or Trent professional staff are encouraged to apply for the position.

Skills Required:

  • Exceptional organization and attention to detail

  • Sound judgment and discretion

  • Strong governance and policy interpretation skills

  • Excellent written and verbal communication

  • Ability to work independently and manage competing priorities

  • Fair, impartial, and ethical decision-making

  • Strong interpersonal and conflict-resolution skills

  • Commitment to accountability, transparency, and confidentiality

  • Ability to multitask, shift priorities and reprioritize work based on new/unexpected issues that arise.

  • Use of a computer.

Working Conditions:

  • Extended periods of time working at a computer station

  • Attend November 8th Board meetings virtual

  • Busy office environment that may be noisy at times. Unavoidable busy periods with deadlines that must be met are a responsibility of this role.

Work Terms:
Start Date: ASAP to October 20th
End Date: November 8th Board Meeting for Ratification


To apply, email a copy of your resume and cover letter in PDF format to the Association Resource Manager at boardresource@trentcentral.ca. Applications should be received by 4 pm on Monday September 21st at 4pm, to be considered for this role. Cover letters may be addressed to the Trent Central Student Association or Hiring Committee. Please be sure to indicate your name and the title of the position you are applying for in the subject line of the email.

Due to the volume of applications, follow-up should only be expected by candidates who have been selected to interview for the position.

The Trent Central Student Association is committed to a workforce that reflects the diversity of our membership and creates equal opportunity for all applicants. The Association encourages applicants from BIPOC, LGBTQIA2S+, disabled and other diverse communities that meet the requirements of the job posting to apply. We suggest applicants introduce themselves, their stories and lived experiences in their cover letter to their level of comfort, particularly if lived experience provides equivalent or additional qualifications. Prioritization will be given to applicants who identify as Black, Indigenous, People of Colour (BIPOC), Queer, Trans, or disabled.

Should you be contacted for an interview, please identify any accommodation you may require based on language, disability, health status, or place of residence. Upon hiring, efforts will be made to enable all candidates to perform the required duties. However, it is recognized that freedom from discrimination can be achieved only insofar as these qualities do not clearly prevent the performance of required duties.

The Association prohibits and will also work to counter discrimination on the grounds of race, ancestry, place of origin, colour, ethnic origin, citizenship, language, creed, clerical or lay status, sex or gender, pregnancy or health status, sexual orientation, gender identity, age (except as required by statute), marital status, family status (parent/child relationship), number of dependents, disability, political or religious affiliation or belief, membership in legal associations, place of residence, or any other related grounds to ameliorate the status of a specific group and all harassment or discrimination they may face.